2019 Model Train & Toy Show Exhibitor Agreement
RxR Mania, P.O. Box 300, Garrett, IN 46738 – Phone: 260-715-2519
Website: RxRmania.com Email: Info@rxrmania.com
Show Date: Saturday, October 19, 2019
Show Times: 9am – 3pm
Show Location: 2000 N. Wells Street, Fort Wayne, IN 46808 (Old YMCA).
Organization (optional): __________________________________________________________
Cell #: ___________________________
State: __________________ Zip: ____________________
Fax # (optional) _____________________
Website (optional): _______________________________________
Number of booths: __________________________
What do you Sell?: ________________________________________________________________________
Please indicate how many tables you want total________.
Exhibit Space Terms and Conditions
Table Reservations/Pricing: Tables are reserved on a per show basis. Tables are $20 each, with quantities of 5 or more $15 ea. and are approximately 30” x 8’. Each reservation includes 2 exhibitor passes for the first table, and 1 pass for each table after that up to a maximum of six passes per vendor. Extra passes can be purchased at $5.00 each.
Table Payments: All tables must be paid for when the reservation is made, payable to RxR Mania, by check, cash, money order; and Visa or Mastercard, debit card or paypal all online via the website.
Acceptable Merchandise: Train, collectible toy and family oriented hobby merchandise is acceptable. Non hobby related or non-wholesome merchandise is not accepted. Final determination of acceptability shall be determined by RxR Mania on site managers. Dealer may not sell raffle tickets or offer games of chance. Dealer agrees to mark reproductions, repainted, and restored items as well as items with major reproduction parts. Dealer agrees to give a receipt when requested by a purchaser.
Table Location: Table Location is at the discretion of RxR Mania and is on a first come first serve basis. We ask that you stay fully set up until the end of the show.
Refunds: Tables are not refundable once a reservation has been confirmed. Tables not occupied by 8:30 am will be considered NO-SHOWS and will be re-sold and no refund given.
Sales Tax: Each exhibitor is responsible for charging and remitting sales tax to the State of Indiana Dept. of Revenue.
Services: Exhibitors are responsible for their own parking, lodging, security and other expenses. Electric is available upon request. RxR Mania, Garrett Model Railroad Club, or the property owners are not responsible for any loss of damage to exhibitor’s property at the show. Each Exhibitor agrees to hold harmless RxR Mania, Garrett Model Railroad Club, the facility owner, and its contractors, for any and all actions that may occur involving the show. Each exhibitor agrees to indemnify RxR Mania, the Garrett Model Railroad Club, and the facility owner for any and all liability that may be caused or related to his or her participation under this agreement. Each exhibitor further acknowledges and agrees that RxR mania may cancel any show and refund all prepaid money and that information provided here is subject to change by RxR Mania at any time.
Method of payment: (select one)
( ) Check (a $25 return check fee will be added to all returned checks)
( ) Paypal or credit card via our website www.RxRMania.com
( ) Money Order made out to RxR Mania and mailed to P.O. Box 300, Garrett, IN 46738
( ) Online – PLEASE MAKE SURE YOU PRINT THIS VENDOR AGREEMENT, COMPLETE AND MAIL TO US IF YOU ARE PAYING VIA CREDIT CARD OR PAYPAL!!
Exhibitor Agreement: I agree that I have received and read the terms and conditions of the exhibitor agreement and agree to all the Exhibit Space Terms and Conditions. I further certify that I understand I must keep my exhibit fully set up according to the terms of this contract. I understand that RxR Mania, Garrett Model Railroad Club, its contractors, and facility owner assume no responsibility for any exhibitor property or for safety at the show. I agree to hold harmless RxR Mania, Garrett Model Railroad Club, its contractors, and facility owner for any and all actions that may occur involving the show. I agree to indemnify RxR Mania, Garrett Model Railroad Club, and facility owner for any liability that may be caused or related to my participation under this agreement. I further acknowledge and agree that RxR Mania may cancel any show and refund all prepaid money and that information provided here is subject to change by RxR Mania at any time.
Applicant’s Signature __________________________________________
(MUST BE SIGNED TO BE PROCESSED)